ANNUAL (ORGANIZATIONAL) MEETING
OF THE
HERITAGE RANCH OWNERS’ ASSOCIATION
BOARD OF DIRECTORS
M I N U T E S
DATE: Friday, September 10, 2010
TIME: 4:00 p.m.
PLACE: Recreation Barn
DIRECTORS: Dan Prunk, Denise Roach, Steven Negro, Gilbert Hayden, Dave Rymal
_____________________________________________________________________________________
CALL TO ORDER
ROLL CALL (To Establish a Full Board)
Present: Dan Prunk, Denise Roach, Steven Negro, Gilbert Hayden, Dave Rymal
Absent: None
RE-CONVENE ORGANIZATIONAL MEETING FROM AUGUST 21, 2010
ORGANIZATION
ELECTION OF OFFICERS
1- APPOINTMENT OF PRESIDENT
Motion by Roach, second by Negro to nominate Dan Prunk for President, unanimous approval
2- APPOINTMENT OF VICE PRESIDENT
Motion by
Prunk, second by Negro to nominate Denise Roach for Vice President, unanimous
approval
3- APPOINTMENT OF SECRETARY
Motion by
Roach, second by Hayden to nominate Steven Negro for Secretary, unanimous
approval
4- APPOINTMENT OF TREASURER
Motion by
Prunk, second by Negro to nominate Gilbert Hayden for Treasurer, unanimous
approval
5- APPOINTMENT OF ANY ASSISTANT SECRETARY
AND/OR TREASURER
Motion by
Prunk, second by Hayden to nominate Dave Rymal for Assistant Secretary,
unanimous approval
Motion by Hayden, second by Negro to nominate Denise Roach for Assistant Treasurer, unanimous approval
MEMBER COMMENTS: All members are invited to speak on non-agenda items at this time. Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes. Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.
BUSINESS TO BE CONDUCTED
MEMBER COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items. Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item. When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.
ELECTION OF COMMITTEE CHAIRPERSONS, VICE-CHAIRPERSONS & CO-CHAIRPERSONS
6- APPOINTMENT OF CHAIRPERSON OF ADVISORY
COMMITTEE
Motion by
Prunk, second by Negro to nominate Dave Rymal for Chairperson of the Advisory
Committee, unanimous approval
7- APPOINTMENT OF CHAIRPERSON OF
ARCHITECTURAL & ENVIRONMENTAL CONTROL COMMITTEE
Motion by
Hayden, second by Prunk to nominate Steven Negro for Chairperson of the
Architectural & Environmental Control Committee, unanimous approval
8- APPOINTMENT OF CHAIRPERSON OF FINANCE
COMMITTEE
Motion by
Prunk, second by Roach to nominate Denise Roach for Chairperson of the Finance
Committee, unanimous approval
9- APPOINTMENT OF CHAIRPERSON OF PLANNING
COMMITTEE
Motion by Prunk,
second by Negro to nominate Gilbert Hayden for Chairperson of the Planning
Committee, unanimous approval
Director Hayden declined, than accepted
See Below
10- APPOINTMENT OF VICE-CHAIRPERSON OF
ADVISORY COMMITTEE
See Below
11- APPOINTMENT OF VICE-CHAIRPERSON OF ARCHITECTURAL & ENVIRONMENTAL CONTROL COMMITTEE
See Below
12- APPOINTMENT OF CO-CHAIRPERSON OF FINANCE
COMMITTEE
Note: The HROA
Bylaws require a Co-Chairperson of this committee. All other Board chaired
committees have Vice-Chairpersons.
See Below
13- APPOINTMENT OF VICE-CHAIRPERSON OF
PLANNING COMMITTEE
Without
objection, #10-13 were discussed/approved together as follows:
Roach as Vice-Chairperson fo the Advisory Committee (See #10 above)
Hayden as Vice-Chairperson of the Architectural & Environmental Committee (See #11 above)
Hayden as Co-Chairperson of the Finance Committee (See #12 above)
Rymal as Vice-Chairperson of the Planning Committee (See #13 above)
Without objection, approved
Without objection, #9 was then revisited
9- APPOINTMENT OF CHAIRPERSON OF PLANNING
COMMITTEE
Without objection,
it was re-introduced to have Prunk as Chairperson for the Planning Committee
(instead of Hayden)
Without objection, approved
SIGNERS ON ACCOUNTS
14- RESOLUTION ON CHECK SIGNING
Motion by Roach, second by
Prunk to approve, unanimous approval
BOARD-CHAIRED COMMITTEE MEMBERS
(All Members are standing unless
noted)
15- APPROVAL OF ADVISORY COMMITTEE MEMBERS
Terry Chavis,
John Martin, Roy Myers, Lloyd O’Connell, Ursula Shelehov
See Below
16- APPROVAL OF ARCHITECTURAL &
ENVIRONMENTAL CONTROL COMMITTEE MEMBERS
Dan Burgess, Tony
Kent, Melvin, Moore, Lloyd O’Connell
See Below
17- APPROVAL OF FINANCE COMMITTEE MEMBERS
Lloyd O’Connell, Barbara Smith
See Below
18- APPROVAL OF PLANNING COMMITTEE MEMBERS
John Allen, Virgil Ewing, Gil Hayden, Karen Huffman, Pamela Murray, Sam Poppen, Bill Slagle, Kathleen Snyder
See Below
OTHER COMMITTEE MEMBERS (All Members are standing unless noted)
19- APPROVAL OF ELECTION COMMITTEE MEMBERS
Bill Carley, Sue Foster, Joyce Gourley, Juanita Grand, Skeeter Innocenti, Sherry Jackson, Lloyd O’Connell, Nancy O’Connell, Donna Myers, Sam Poppen, Steve Richey, Roberta Todd, PJ Wallace
Chairperson: Desira King
See Below
20- APPROVAL OF EQUESTRIAN COMMITTEE MEMBERS
Gennie Blanton, Marsha Phifer, Barbara Smith, Laura Linda Strickland
Motion by Negro, second by Hayden to approve #15-20, adding Bernadette Foti and John Martin to the Architectural & Environmental Control Committee and Toni Decker to the Finance Committee, and removing Sam Poppen from the Planning Committee, unanimous approval
ADJOURN
Without objection