2007/2008 SPECIAL MEETING OF THE
HERITAGE RANCH OWNERS’ ASSOCIATION
BOARD OF DIRECTORS

M I N U T E S

 

DATE: Saturday, December 29, 2007

TIME: Executive Session at 9:00 a.m., Open Meeting at approximately 10:15 a.m.

PLACE: Association Office

DIRECTORS: Bill Barker, Bob Bernier, Jeff Smith, Dan Prunk, John Allen

______________________________________________________________________________________________

CALL TO ORDER

ROLL CALL (to establish a quorum)
Present: Bill Barker, Bob Bernier, Jeff Smith, Dan Prunk, John Allen
Absent: None

APPROVE/DISAPPROVE CONVENING TO EXECUTIVE SESSION TO DELIBERATE ON MATTERS ITEMIZED ON THIS AGENDA
Motion by Allen, second by Bernier to convene to Executive Session, unanimous approval

ANNOUNCEMENT OF ITEMS THAT WILL BE DISCUSSED IN EXECUTIVE SESSION:

EXECUTIVE CONSENT AGENDA ITEMS
Nil

EXECUTIVE BUSINESS TO BE CONDUCTED

1.  Review and discussion of employee and/or Security Consultant’s contracts
The Security Consultant’s contract is a carry-over from the last three (3) meetings

a) Reviewed Security Consultant’s contract: Board of Directors will gain input from the members at the membership meeting of January 11, 2008. Based on members input, survey input, and Board Members input, but not limited to any of these, the Board of Directors will have a response within 60 days with a decision regarding revision and clarification of such discussion.

b) Reviewed General Manager’s contract for clarification of responsibilities and duties.

Both of these items were tabled

2.  Discussion and action response to previous Board Member’s discussion and disclosure of Executive Session Meetings discussions in an Open Board Meeting
Tabled

WITHOUT OBJECTION THE FOLLOWING WAS ADDED TO THE AGENDA
Approve/Disapprove to have the General Manager investigate complaint from property owner Owen's
Approved

ADJOURN TO CLOSED SESSION

RECONVENE IN OPEN SESSION AND ANNOUNCE ANY CLOSED SESSION ACTION
(Estimated time to be 10:15 a.m.)

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time. Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes. Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

OPEN MEETING CONSENT AGENDA ITEMS
Nil

BUSINESS TO BE CONDUCTED

MEMBER COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items. Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item. When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

ANNOUNCEMENT ITEMS:
Nil

UNFINISHED BUSINESS:
3.  Discussion and action on Members request for a Special Membership Meeting on Security
At the November 9, 2007 Board Meeting, without objection it was agreed that the Second-Quarter Board Meeting of January 11, 2008 at 6:00 p.m. will be replaced by the Membership Meeting. Depending on time availability the Open Session of the Second-Quarter Board Meeting will then follow the Membership Meeting. (The Executive Session portion of the Second-Quarter Board Meeting will occur at its usual time.)

A postcard was mailed to all members on December 10, 2007 notifying them of this meeting.

Motion by Smith, second by Prunk for Barker to chair the Membership Meeting as President of the Association (based on discussion with the attorney), unanimous approval

NEW BUSINESS:
4.  Approve/Disapprove to authorize the Equestrian Committee to spend approximately $3,700.00 out of“Excess Revenue for Equestrian Center” account for a replacement pasture fence
Motion by Bernier, second by Smith to send this request to the Equestrian Committee, unanimous approval

WITHOUT OBJECTION THE FOLLOWING WAS ADDED TO THE AGENDA
Discussion and agreement to have a Board workshop in February without objection

ADJOURN
Without objection