PLEDGE OF ALLEGIANCE

 

CALL TO ORDER

 

ROLL CALL (to establish a quorum)

 

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time.  Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes.  Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

                                                                       

BUSINESS TO BE CONDUCTED

 

MEMBER COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items.  Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item.  When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

 

OPEN MEETING CONSENT AGENDA ITEMS

 

1.  Approve/Disapprove minutes of the Special Meeting of the HROA Board of Directors held on November 13, 2009

 

2.  Approve/Disapprove, by resolution, payment of $1,129.23 to CAL AG for a replacement storm drain pipe for Comanche Way

On October 16, 2009 it was requested to purchase 60 feet of storm drain pipe for Comanche Way from Reserves.  A cost estimate was provided of $1,386.48 + tax and delivery.  (The Maintenance Manager had discovered that an existing pipe had been crushed and buried and needed replacement, and it was unknown when this occurred.)

 

Over/Under Budget = <$343.31> under budget ($86.06 taxes included in above total)

 

3.  Approve/Disapprove, by resolution, a reimbursement of $2,023.76 to Operations for the purchase of two replacement computers for the Main Gatehouse

On November 13, 2009 it was requested to purchase two replacement computers for the Main Gatehouse for a cost not to exceed $2,000.00 + tax.

 

Over/Under Budget = <$128.04> under budget ($151.80 taxes included in above total)

 

ANNOUNCEMENT ITEMS:                                                     

Nil

 

BUSINESS TO BE CONDUCTED

 

UNFINISHED BUSINESS:

4.  Approve/Disapprove a cost of $925.00 for fencing at Equestrian Park and a replacement gate at Heritage Park to allow the courts to be locked at night

On May 15, 2009 the Board of Directors approved changes to the Membership Handbook / Rules and Regulations related to locking the tennis courts at night, due primarily to the amount of vandalism occurring at both locations.

 

On November 13, 2009 it was presented to the HROA Board that in order to facilitate this, the tennis courts at Equestrian Park should have additional chain-link fencing installed to keep persons from jumping over the short 3' fence.  This was estimated at approximately $3,700.00.  It was also presented that the tennis court at Heritage Park needed a replacement gate as there is not one there currently.  This was estimated at approximately $300.00.

 

Staff was directed to provide an alternative fencing bid at Equestrian Park and bring this item back before the HROA Board.

 

5.  Approve/Disapprove an alternative repair to the exterior of the Association Office building for a cost not to exceed $3,000.00

This item was discussed at the April 17, 2009 Board Meeting, with the HROA Board requesting a composite material be bid for comparison to the T 1-11 proposed.

 

On May 8, 2009 the HROA Board approved a budget of $2,000.00 to purchase and install composite siding.  (At that meeting the concern over the weight of the composite siding vs the T 1-11 was not resolved.)

 

After consultation, it has been determined the composite siding would require its own structural framing / foundational support to handle the weight load.  It is therefore proposed HROA proceed with a combination of T 1-11 and composite siding with the addition of an extended roof overhang on the south-east facing (front) portion of the building for additional protection.  This will allow the Maintenance Department to proceed with this project.

 

NEW BUSINESS:

6.  Approve/Disapprove a second 90-Day AEC extension for Ortiz, Lot 270 / Tract 452, Landscape and Driveway Project

On January 22, 2009 the Ortizs received approval from the AEC Committee for a landscape and driveway project.  The

approval stated they had six months to complete the project.  The completed project requires a final sign-off from HROA.  No Compliance Deposit is required for a project such as this.

 

On July 8, 2009 the Ortizs received a 90-day extension from the AEC Committee to complete the project. On October 30, 2009 the Ortizs were notified by letter that their extension had lapsed.  On November 8, 2009 the Ortizs notified HROA they needed an additional extension, at which time they were notified the matter would be referred to the HROA Board.

 

7.  Approve/Disapprove repairs / maintenance to the two tennis courts at Equestrian Park and the basketball court at Heritage Park for a cost not to exceed $                total

Approximately every five (5) years the asphalt-based tennis courts and basketball court are scheduled to receive repairs / maintenance to the surface, which avoids long-term damage that would occur otherwise.  Replacement nets are also included in this price for both courts at Equestrian Park.  Windscreens have not been replaced (for several years) at the Equestrian Park tennis courts mostly due to the cost involved.  Payment of this would be out of the Reserve Fund.