2009/2010 SPECIAL MEETING OF THE

HERITAGE RANCH OWNERS’ ASSOCIATION

BOARD OF DIRECTORS

 

M I N U T E S

 

          DATE:              Friday, October 22, 2009

 

          TIME:                Open Meeting at 9:00 a.m.

 

          PLACE:            HROA Office

 

DIRECTORS: Dan Prunk, Jeff Smith, Denise Roach, John Martin, Bill Barker

 

 

CALL TO ORDER

 

ROLL CALL (to establish a quorum)

Present: Dan Prunk, Denise Roach, John Martin, Steve Negro

Absent: Jeff Smith

 

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time.  Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes.  Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

 

BUSINESS TO BE CONDUCTED

 

MEMBER COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items.  Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item.  When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

 

ANNOUNCEMENT ITEMS:                                                                                                         

Nil

 

UNFINISHED BUSINESS:

1.  Approve/Disapprove to Acknowledge receipt of the 2008/2009 Audit as prepared by Siebert, Botkin, Hickey & Associates, LLP

This item was carried over from the October 16, 2009 Board Meeting due to last minute corrections being needed

 

Motion by Roach, second by Martin to approve, unanimous approval

 

2.  Approve/Disapprove, by resolution, the deficit revenue of <$45,904.00> for 2008/2009 for Operations

Carry-over excess revenue from years prior (2005 through 2008) was $44,711.00.

 

Note: Excess Revenue for Fiscal Year 2008/2009 was a positive $14,776.00 prior to the writing off of $19,380.00 in Bad Debt and prior to the Auditor transferring an additional $41,300.00 to Bad Debt to offset potential uncollectibles due to the high accounts receivable balance ($14,776.00 - ($19,380.00 + $41,300.00) = <$45,904.00>)

 

Current balance of all years carry-over = <$1,193.00>

 

Motion by Roach, second by Martin to approve, unanimous approval

 

NEW BUSINESS:

DISCUSSION ITEMS:

Nil

 

ADJOURN

Without objection