2004/2005 SPECIAL MEETING OF THE
HERITAGE RANCH OWNERS’ ASSOCIATION
BOARD OF DIRECTORS

M I N U T E S

DATE: Friday, April 29, 2005

TIME: Executive Session at 4:30 P.M., Open Meeting at 5:00 P.M.

PLACE: Recreation Barn

DIRECTORS: Gilbert Hayden, Denise Roach, John Allen, Elaine Hollingsworth, Joel Riley

CALL TO ORDER

ROLL CALL (to establish a quorum)
Present: Gilbert Hayden, Denise Roach, John Allen, Elaine Hollingsworth, Joel Riley
Absent: None

ANNOUNCEMENT OF ITEMS THAT WILL BE DISCUSSED IN EXECUTIVE SESSION
1. Personnel Issue — Approve/Disapprove Employee reviews/raises
Approved

2. Legal – Update
Discussion

ADJOURN TO CLOSED SESSION

RECONVENE IN OPEN SESSION AND ANNOUNCE ANY CLOSED SESSION ACTION
(Estimated Timed to be 5:00 p.m.)

PLEDGE OF ALLEGIANCE

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time. Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes. Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

READING/APPROVAL OF MINUTES
Nil

ANNOUNCEMENT ITEMS
Nil

UNFINISHED BUSINESS:
Nil

NEW BUSINESS:
3. Budget 2005/2006:
a) Approve/Disapprove RES 05-16 Delinquent Fines Policy and Procedures
Motion by Roach, second by Hollingsworth to approve as written, unanimous approval

b) Approve/Disapprove RES 05-15 Delinquent Assessments Policy and Procedures
Motion by Riley, second by Roach (suspended until after j below), then voted to approve as written, unanimous approval

c) Approve/Disapprove 2005/2006 Schedule of Fees
Motion by Roach, second by Riley to approve, unanimous approval

d) Approve/Disapprove 2005/2006 Schedule of Monetary Penalties
Motion by Riley, second by Hollingsworth to approve, unanimous approval

e) Approve/Disapprove 2005/2006 Department Rates for Code, Maintenance and Administration
Motion by Riley, second by Allen to approve, unanimous approval

g) Approve/Disapprove 2005/2006 Capital Budget
Motion by Riley, second by Roach to approve, unanimous approval

h) Approve/Disapprove 2005/2006 Pro Forma Operating Budget
Motion by Roach, second by Riley to approve with a rate increase from $63.60/month to $70.00/month, unanimous approval

i) Approve/Disapprove 2005/2006 Reserve Study as prepared by Gary Porter
Motion by Riley, second by Roach to approve with corrections to roads and 2004/2005 actual expenses, unanimous approval

DISCUSSION ITEMS:
4. Election Officials/Election Committee
Discussion over need for Election Officials this year. This item will be continued while looking for volunteers. Property Owner Arlean Guerrero volunteered and her name was added to the list for later Board vote.

ADJOURN
Motion by Hollingsworth, second by Allen to adjourn, unanimous approval