2004/2005 SECOND QUARTER MEETING OF THE
HERITAGE RANCH OWNERS’ ASSOCIATION
BOARD OF DIRECTORS

M I N U T E S

DATE: Friday, April 15, 2005

TIME: Executive Session at 5:00 P.M., Open Meeting at 6:00 P.M.

PLACE: Recreation Barn

BOARD: Gilbert Hayden, John Allen, Elaine Hollingsworth, Joel Riley, Denise Roach

CALL TO ORDER

ROLL CALL (to establish a quorum)
Present: Gilbert Hayden, John Allen, Joel Riley, Elaine Hollingsworth arrived at 5:05 p.m.
Absent: Denise Roach

ANNOUNCEMENT OF ITEMS THAT WILL BE DISCUSSED IN EXECUTIVE SESSION

1. Executive Minutes — Approve/Disapprove minutes of Phone Meeting of March 2-3, 2005 regarding Labor Commissioner
Approved

2. Executive Minutes — Approve/Disapprove minutes of Special Board Meeting held on March 11, 2005
Approved

3. Executive Minutes — Approve/Disapprove minutes of Special Board Meeting held on March 22, 2005
Approved

4. Property Owner Appeal – (unfinished business) Scheide $70.00 (citation #1974)
Upheld

5. Property Owner Appeal – Henigman, warning (citation #2165) wants voided
Voided

6. Property Owner Appeal – Ceglia $880.00 (citation #1608, #1948, #1978 + 3 $10.00 late fees)
Cut in ½ but uphold 3 late fees

7. Property Owner Appeal – Silverman $1,490.00 (citation #1627, #1775, #1791, #1656, #1799, #1800, #1595, #1596, #1671 + 9 $10.00 late fees)
Upheld $350.00 + 6 late fees, waive $750.00, change warning to all else

8. Property Owner Appeal – Lake $75.00 (citation #2182 and #2183)
Warning

9. Discussion – Salazar temporary restraining order
Permanent restraining order issued to Hayden

10. Contract – Reid, mowing of Tract #1910
Tabled for further bids

11. Legal — Update on legal matters before the Association
Discussion on Weyrich and Tract #1910

ADJOURN TO CLOSED SESSION

RECONVENE IN OPEN SESSION AND ANNOUNCE ANY CLOSED SESSION ACTION
(Estimated Timed to be 6:00 p.m.)

PLEDGE OF ALLEGIANCE

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time. Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes. Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

READING/APPROVAL OF MINUTES
12. Approve/Disapprove Minutes of the Special Meeting of the HROA Board of Directors held on March 11, 2005.
Motion by Riley, second by Allen to approve as written, unanimous approval

13. Approve/Disapprove Minutes of the Special Meeting of the HROA Board of Directors held on March 22, 2005.
Motion by Allen, second by Riley to approve as written, unanimous approval

COMMUNITY REPORTS
Seniors
4-H
Fire Department
Equestrian

OFFICERS’ REPORTS
President, Gilbert Hayden
Vice President, Denise Roach
Secretary, Elaine Hollingsworth
Treasurer, Denise Roach (combined with Finance Committee report)

COMMITTEE REPORTS
Activities Committee, Chairperson John Allen
AEC Committee, Chairperson Elaine Hollingsworth
Election Committee, Chairperson Mady Rodriguez
Executive Committee, Chairperson Joel Riley
Finance Committee, Chairperson Denise Roach
Planning Committee, Chairperson Gil Hayden
Web Committee, Chairperson Randy Feltman

GENERAL MANAGER REPORT

BUSINESS TO BE CONDUCTED

MEMBERS COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items. Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item. When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

ANNOUNCEMENT ITEMS
Nil

UNFINISHED BUSINESS:
14. Approve/Disapprove variance for property owner Jim Campa, Lot #138 of Tract #1910 (9942 Flyrod Drive) for side-yard setback encroachment of approximately 10'. (The setback violation is adjacent to Lot #137 owned by Larry and Laurie Goforth.
Motion by Riley, second by Allen to disapprove variance, unanimous approval

NEW BUSINESS:
15. Approve/Disapprove Election Policy and Procedures Manual, as presented
Motion by Riley, second by Allen to approve as written, unanimous approval

DISCUSSION ITEMS:
16. Bonnie Forcey – Clarification and update on funds for Dog Park
Has $2,700.00 to date. Total costs for gates/fencing is $3,100.00. Revisit motion at a later date.

ADJOURN
Motion by Hollingsworth, second by Riley to adjourn, unanimous approval