2006/2007 SPECIAL MEETING OF THE
HERITAGE RANCH OWNERS’ ASSOCIATION
BOARD OF DIRECTORS

M I N U T E S

DATE: Friday, February 9, 2007

TIME: Executive Session at 4:30 p.m., Open Meeting at 6:00 p.m.

PLACE: Recreation Barn

DIRECTORS: John Allen, Bill Barker, Bob Bernier, Denise Roach, Jeff Smith

CALL TO ORDER

ROLL CALL (to establish a quorum)
Present: John Allen, Bill Barker, Bob Benrier
Absent: Denise Roach, Jeff Smith

APPROVE/DISAPPROVE CONVENING TO EXECUTIVE SESSION TO DELIBERATE ON MATTERS ITEMIZED ON THIS AGENDA
Approved

ANNOUNCEMENT OF ITEMS THAT WILL BE DISCUSSED IN EXECUTIVE SESSION
1. Executive Minutes – Approve/Disapprove minutes of Second-Quarter Executive Meeting of the HROA Board of Directors held on January 19, 2006
Approved

2. Property Owner Discipline – Gonzalez-Smith, various – (4:30 p.m.)
No action

3. Property Owner Appeal – Densley, $50.00 (citation #0485 & 0423) – (5:00 p.m.)
One citation changed to a warning, one citation voided

4. Property Owner Appeal – Andie, $100.00 (citation #0507) – (5:15 p.m.)
Upheld

5. Property Owner Appeal – Compston, $850.00 (citation #0235) – (5:30 p.m.)
Changed to a warning

6. Property Owner Appeal – Caviness, $100.00 (citation #0520) – (5:45 p.m.)
Fine reduced to $50.00 total

7. Property Owner Payment Plan – Silverman
See below

8. Property Owner Payment Plan – Tract 1990 tbd
See below

9. Property Owner Dispute – Barker re sailboat on common area
See below

10. Approve/Disapprove to file Small Claims action against Lehr, various citations, $510.00
See below

11. Approve/Disapprove to file Small Claims action against (W&S) Wages, various citations, $1,260.00
See below

12. Approve/Disapprove to file Small Claims action against (W&K) Wages, various citations, $400.00
See below

13. Approve/Disapprove to contract with for replacement gate at Tract 1910
See below

14. Approve/Disapprove to contract with for replacement cement at Heritage Park pool
See below

15. Update on Litigation
No items discussed

ADJOURN TO CLOSED SESSION

THE BOARD RECONVENED TO EXECUTIVE SESSION WITHOUT OBJECTION, TO CONDUCT BUSINESS NOT COMPLETED
Agenda from above --

7. Property Owner Payment Plan – Silverman
Approved to monthly payment plan of $100.00 / month

8. Property Owner Payment Plan – Tract 1990 tbd
Send to Legal Counsel for an opinion

9. Property Owner Dispute – Barker re sailboat on common area
Tabled for next meeting

10. Approve/Disapprove to file Small Claims action against Lehr, various citations, $510.00
Approved

11. Approve/Disapprove to file Small Claims action against (W&S) Wages, various citations, $1,260.00
Approved

12. Approve/Disapprove to file Small Claims action against (W&K) Wages, various citations, $400.00
Approved

13. Approve/Disapprove to contract with for replacement gate at Tract 1910
Tabled to next meeting

14. Approve/Disapprove to contract with for replacement cement at Heritage Park pool
Approved to contract with Larson Construction

RECONVENE IN OPEN SESSION AND ANNOUNCE ANY CLOSED SESSION ACTION
(Estimated time to be 6:00 p.m.)

PLEDGE OF ALLEGIANCE

MEMBER COMMENTS: All members are invited to speak on non agenda items at this time. Each speaker will be limited to three (3) minutes with a maximum speaking period of thirty (30) minutes. Please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

READING/APPROVAL OF MINUTES
16. Approve/Disapprove minutes of the Second-Quarter Meeting of the HROA Board of Directors held on January 19, 2007.
Motion by Barker, second by Bernier to approve as written, unanimous approval

17. Approve/Disapprove minutes of the Phone vote of the HROA Board of Directors held on January 24, 2007 for payment from reserves of 50% down for fence at Heritage Park

Item was approved at the January 19, 2007 Board Meeting with phone vote to withdraw funds

Motion by Bernier, second by Barker to approve, unanimous approval

18. Approve/Disapprove minutes of the Phone vote of the HROA Board of Directors held on January 25, 2007 for purchase of replacement truck for Security

Item was tabled at the January 19, 2007 Board Meeting to be handled by phone vote after additional research done

Motion by Barker, second by Bernier to approve, unanimous approval

BUSINESS TO BE CONDUCTED

MEMBERS COMMENTS: Time will be allotted during the business portion of the meeting for member comments on agenda items. Each speaker will be limited to three (3) minutes with the Chairperson determining the duration of member comments on each agenda item. When the Chairperson calls for discussion from the floor, please raise your hand to be recognized by the Chairperson, at which time you should step forward and state your name, lot and tract #.

ANNOUNCEMENT ITEMS
Nil

UNFINISHED BUSINESS
Nil

NEW BUSINESS
19. Approve/Disapprove, by resolution, payment to Western Fence of $3,700.00 for Heritage Park chain-link fence work at solar panel, tennis court and basketball court

At the January 19, 2007 Board of Directors Meeting the Board approved to contract with Western Fence and provide 50% down upon materials delivered to job site. A phone vote was taken on January 24, 2007 to release 50% of funds for $3,700.00 total. The job is now complete and the balance needs to be paid

Motion by Bernier, second by Barker to approve, unanimous approval

DISCUSSION ITEMS
20. Private Boat Docks
Attached statement read into the record regarding the history of the private boat docks. Possible action to be considered at next meeting regarding recommendations.

ADJOURN
Motion by Bernier, second by Barker to adjourn, unanimous approval